Advance Deposit Required:
A deposit of $150.00 per bus per day is required to reserve the requested equipment established by this signed confirmation. This deposit must be made within twenty-one (21) days upon receipt of this confirmation copy. Failure to make deposits/payments as requested or failure to sign and return this letter will cause cancellation of this order without notice.
Deposits Paid to Vendors:
(i.e. hotels, restaurants, attractions etc.), are the responsibility of the chartering party and are due at the time the deposit is sent to the various vendors. Your charter representative will inform you of necessary deposit amounts.
Changes In Reservations:
If changes occur in your Motorcoach reservation such as departure time, return time, pickup information or any other minor changes become necessary, please notify our office at least four (4) days prior to your departure. Different notification requirements may apply to changes in tickets, meals, lodging and other arrangements made on your behalf by Wolf’s Bus Lines.
Excessive Time:
Unless noted on the reverse side of this contract, all pricing is based on a fourteen (14) hour day. Extra charges will apply if use of our driver/vehicle exceeds 14 hours on any day in the course of fulfilling this contract. On Multi-day trips an excessive time charge will apply for each day of excessive time.
Cancellations:
If it is necessary to cancel this order or any portion thereof, notification of such cancellation must be received by our company at least twenty-one (21) days prior to date of tour or cancellation charges will apply. Cancellation without due notice will result in forfeiture by the customer of deposit paid. If cancellation occurs after the motorcoach departs from the terminal, a $5.00 per mile (from Wolf’s terminal in York Springs, to pick-up point and return to Wolf’s terminal) will be assessed, plus a charge of One Hundred Fifty Dollars per bus. If notice is given by telephone please record time, data and name of the company representative accepting your notice. Failure to record this information may result in loss of your deposit. (Vendor deposits will be refunded according to individual vendor cancellation policies.)
Fuel Surcharge:
Wolf’s Bus Lines reserves the right to increase our charges for the proposed services because of increases in fuel cost. These increases occur without warning and are beyond our control.
Method of Payment:
All charter orders must be paid in full twenty-one (21) days prior to date of departure. Payment should be paid by money order, organization check or major credit card. Cash payments may be made at our office in York Springs. Our office is open at the following times: MONDAY through FRIDAY 8:00 AM to 5:00 PM. We are closed on Sundays and all the usual national holidays. When mailing your payments to us. Please make certain you identify the trip to be paid with your name, date of trip and Charter Order Number. (This number may be found on the front top right corner of this charter order contract.)
Driver Room:
For multi-day charters, it is the responsibility of the chartering party to reserve the driver’s room, unless otherwise noted.
It Is Understood and Agreed That:
The performance of the service detailed in this order is subject to tariff regulations and is contingent upon the carrier’s ability to furnish the service. BAGGAGE AND ALL OTHER PROPERTY WILL BE HANDLED ONLY AT THE PASSENGER’S OWN RISK AND ONLY IN AN AMOUNT THAT CAN CONVENIENTLY BE CARRIED IN THE CHARTERED BUS. Any damage to the vehicle, caused by the Charter Party will be charged by the carrier to the Charter Party.
Baggage Will Not Be Checked:
Personal baggage, musical instruments, athletic equipment and other paraphernalia necessary for the purpose of the Charter Trip and limited to the capacity of the chartered vehicle will be transported in custody of the chartering party at no additional charge. However, Carrier’s liability insurance is limited for loss or damage in the amount not to exceed $250.00.
Equipment:
In the event of a breakdown or other cause beyond our control, we reserve the right to substitute bus equipment from our fleet or of another company to perform the service for which we have contracted.
Alcoholic Beverages:
Are permitted only if prior arrangements are made with our office, (extra charges apply). All beverages must be in cans, and a maximum of two coolers are permitted inside the coach, provided that they can be kept at the rear of the coach without obstructing the aisle. Glass containers and kegs present a safety hazard and are strictly prohibited. Wolf’s Bus Lines and its employees will not accept social host responsibilities in any form.
Smoking and Rest Stops:
Smoking is not permitted on the coach. For your safety rest stops are recommended every 2 to 3 hours. Please inform our office if additional rest stops are needed.
Special Needs:
Wolf’s Bus Lines will make every reasonable effort to accommodate all persons with special needs, however a 48 hour notice before departure is required.
Warning:
It is a federal offense, punishable by as much as life imprisonment, for any person to threaten or interfere with the operation of, or to harm or to make any attempt to disable a commercial vehicle or its driver. We reserve the right to refuse to transport any person(s) whose actions the driver deems, to be in violation of law, or any action that would affect the comfort of other passengers or would interfere with the driver’s ability to operate safely.
Gratuities:
Gratuities for motorcoach drivers are not included, unless otherwise noted.
Emergency Contact:
In case of emergency only, please call (717) 528-7654.
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